Office Manager F/M

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DESIGNER OUTLET ZARAGOZA

OFFICE MANAGER
F/M

Designer Outlet Zaragoza will be the new aspirational and smart shopping destination for Northern Spain, with more than 120 fashion and lifestyle brands on a gross lettable area of 18,600 sqm, built in two phases. The outlet will be part of the new innovative shopping and entertainment complex in Zaragoza, a meeting point for families and friends with more than 70,000 sqm gross lettable area. The opening of the first phase is planned for spring 2020. Designer Outlet Zaragoza is managed by ROS Retail Outlet Shopping, one of Europe’s leading operator of designer outlets and innovative shopping concepts.

Do you wish to work in a young and dynamic centre management team?
Would you like to shape an innovative outlet shopping concept?
At the earliest date possible we are looking for a motivated

OFFICE MANAGER F/M

Full-time/Permanent

The Office Manager is responsible for providing secretarial, clerical and administrative support to the Centre, in order that services are provided in an effective and efficient manner.

Ensure timely reporting and administrative efficiency. Perform daily accounting tasks that will support the Centre Director and the Accounting Department of the Client.

MAIN DUTIES AND RESPONSABILITIES

Office Management

  • Managing and supervising the Management Suite in the Outlet Centre

  • Ensuring that the office suite is fully operational during business hours

  • Maintaining the general filing system

  • Safekeeping of all documents, reports, Leasing contracts and Ancillary tenants contracts

  • Monitor and maintain an adequate inventory of office supplies and equipment

Accounting

  • Reconcile invoices and identify discrepancies

  • Create and update expense reports

  • Process reimbursement forms

  • Prepare bank deposits

  • Enter financial transactions into internal databases

  • Check spreadsheets for accuracy

  • Maintain digital and physical financial records

  • Issue invoices to customers and external partners, as needed

  • Review and file payroll documents

  • Participate in quarterly and annual audits

Marketing support

  • Collect and administer all Customers and VIP Club data

  • Development and execution of Centre Information standards regarding tourism related promotions, events and action in close collaboration with Tourism Marketing.

Tenants Liaison

  • Maintaining all Tenants data records

  • Respond to Tenants inquiries whenever possible

  • Maintain office services support for tenants

  • Distribute all Tenant’s relevant correspondence / weekly Ranking list

  • Conserve and transmit Job seekers documentation

Employee Relations/Teamwork

  • Provide professional and technical support to all team members.

  • Provide administrative support for the Centre Director

  • Liaise with all members of the on-site management team on operational issue where necessary

PROFILE REQUIREMENTS

Experience, knowledge & qualifications required for the position

  • Office Administration

  • A clear understanding of relevant policies and procedures

  • Knowledge of basic bookkeeping procedures

  • Familiarity with finance regulations

  • Ability to work and integrate in an already established / newly formed team.

  • Fluency in English (vocal & written)

  • Good Computer skills

Competencies and Attributes required for this position

  • Strong organisational skills – ability to multitask and prioritise workload

  • Fast and responsive – working to strict deadlines

  • Communication and interpersonal skills

  • Ability to work on own initiative

  • Excellent Customer’s service

  • Team Player – maintain close working relationships with all other employees of the business

  • Ability to listen and a willingness to learn

  • Utmost discretion when dealing with all sensitive and confidential information

  • Committed, motivated and passionate about our people and our company

  • Flexibility

  • A good sense of humour

We offer you an interesting and challenging job in a growing company. If we have aroused your interest, we look forward to receiving your CV and covering letter. Please send your application to claudio.poltera@ros-management.com stating your earliest possible date of entry and your salary requirement.